eLogbook FAQ

General questions:

  1. Why is the eLogbook mandatory in Southeast?
  2. The primary reason for this new requirement is the need for more timely king salmon harvest logbook data to aid the management of Southeast Alaska king salmon in accordance with the Pacific Salmon Treaty between the U.S. and Canada.

  3. How will data from the eLogbook program be used for inseason management?
  4. Use of eLogbook will provide a more timely picture of effort and harvest by guided anglers, to corroborate marine creel survey data, and to provide information to fishery managers to evaluate and manage during the season. Inseason management can be used to adjust harvest for the purposes of staying within established allocations.

  5. Who can use eLogbook and how are they obtained?
  6. The eLogbook is currently available to any saltwater charter sport fishing business that requests to use it. The licensed owner of the business only needs to submit an email request to the Division of Sport Fish Guide Registration and Logbook Program Coordinator Ben Jevons at ben.jevons@alaska.gov.

  7. What type of device do I need to use the eLogbook?
  8. The eLogbook is a web-based application that is designed to work on most smartphones, tablets, laptops, and desktop computers. The application will automatically scale the content to fit each screen size.

  9. What device works best with the eLogbook app?
  10. Many saltwater charter businesses and guides have found that a tablet or laptop works best because their clients must certify the number of halibut they harvested. This can be done by clicking a button on the device, which can be easier to do on a tablet rather than a smartphone.

  11. Will ADF&G provide the electronic devices?
  12. No. It is the responsibility of the charter business or guide to have the appropriate electronic device. ADF&G only provides the application.

  13. Does the eLogbook application need to be connected to the internet to work?
  14. The device needs to be connected to the internet to download the Entry application and to upload completed trip data. The device does not need to be connected to the internet while data is entered into the Entry application or reviewed in the Entry application.

    For instance, if a multi-day guided trip occurred in a remote location with no internet access, the daily trip information can be entered by the guide and, once connected to the internet, data for the entire trip can be uploaded to ADF&G.

    The Review application requires internet connectivity to use, but the entry application, which is used for entering trip data, does not require an internet connection.

  15. Do I need to report via eLogbook if I only offer fishing boats to unguided anglers?
  16. No. Businesses renting boats but not providing sport fishing services or sport fishing guide services are currently not required to report this kind of activity.

  17. Is there a user agreement to use the eLogbook?
  18. Yes. When the Entry application is used on a device for the first time, the guide will be required to accept the user agreement. If an update is released for the application, the guide will need to accept the user agreement again. By accepting the user agreement, the guide agrees to:

    • Follow all instructions described in the saltwater Charter Logbook book, including when a logbook page must be completed and submitted according to the timelines for submitting logbook trips.
    • Allow a law enforcement officer and representatives of ADF&G to inspect the eLogbook trip data stored on the device when requested.
    • In the event of technical difficulties, contact ADF&G at (907) 267-2299 within 24 hours (or the next ADF&G business day).

    ADF&G recommends keeping a paper logbook backup onboard each vessel in the event of technical difficulties.

  19. What can I do if my Entry application stops working?
  20. ADF&G recommends keeping a paper logbook available on each vessel in case of technical difficulties with your device or the Entry application. In the event of a technical difficulty, record your trip information on a paper logbook sheet and contact ADF&G at (907) 267-2299 within 24 hours or the next ADF&G business day.

  21. How long is my eLogbook active?
  22. Whether your business has used the eLogbook previously, or you are a new user, your eLogbook will be activated for the season after you register your business for the year. Once activated for the season, each eLogbook will remain active for the remainder of the calendar year.

    Paper logbooks vs. elogbooks

  23. Why do I still need a paper logbook if I’m going to use eLogbook?
  24. The answer is twofold:

    1. Until further notice, ADF&G will continue to use the sign-out sheet included in a saltwater Logbook to register all vessels with ADF&G. Once you have registered your vessel(s), you will be able to add them to the eLogbook without having to wait for us to enter them into our system. Year sticker and vessel decals are still required on each vessel, per ADF&G regulations.
    2. All operators (except those operating in Southeast Alaska; see below) can choose to report their guided activities with either the saltwater Logbook or the eLogbook. If you choose to use the eLogbook, please do not also submit your trip information with the paper logbook. Regardless, ADF&G recommends keeping a paper logbook available onboard each of your vessels in case the Entry application or your electronic device fails.

    All sport fish guide businesses operating in Southeast Alaska saltwaters are required to use the eLogbook to report their sport fish guiding activities. Paper logbooks are still available to register vessels and as a backup.

  25. Do any reporting requirements change when I use the eLogbook?
  26. No. Statewide reporting requirements are the same for both the eLogbook and the paper logbook. You will find instructions on the reporting requirements in your saltwater Logbook.

  27. Is the reporting schedule the same as with the paper logbooks?
  28. Yes. The statewide reporting schedule will remain the same as is required with paper logbooks. The reporting deadline dates will change as they do every year, but the statewide reporting schedule remains the same. Update: the reporting schedule from the paper logbook now also appears in Entry application.

  29. Do I need to report via eLogbook if my clients are fishing saltwaters from shore?
  30. Yes. If you are using the eLogbook to report your trip activity, all guided sport fishing activity, including trips without the use of a vessel, will need to be reported using the eLogbook. Additional guidance on how to report saltwater trip activity without the use of a vessel is available in the saltwater Logbook instructions.

  31. Can I get an exemption and use a paper logbook?
  32. Rarely. However, depending on where you operate in the state of Alaska, the department may grant an exemption for your business to use the paper logbook for the season. If you have additional questions, please contact Ben Jevons at (907) 267-2299 or ben.jevons@alaska.gov.

  33. Can I use a paper logbook and transfer my data after the trip?
  34. Yes, you are allowed to use a paper logbook and then transfer the information to an eLogbook to report your guiding activities. However, please remember that each paper logbook only contains 50 pages and only one paper logbook is provided per vessel in Southeast.

  35. Will I have access to my data?
  36. Yes. One of the benefits of using the eLogbook is that all submitted data after 2016 can be reviewed via the Review application. If you have access to the Review application, you will have access to your submitted trips. Trip data previously submitted on paper logbook sheets and images of those pages are also available for viewing via the Review application.

  37. How will my eLogbook data be kept confidential?
  38. The eLogbook keeps trip data on the device where the data was entered for 14 days after submitting the trip. During this time, anyone with access to the device can view the trip data via the "Trip History" section in the Entry application.

    As soon as trip data is submitted, an eLogbook user can access their submitted trips in the Review application. To access the Review application, you will need to have the unique URL and PIN provided by ADF&G to the business owner. It is the choice of the business owner to share the PIN and URL with others.

  39. Is the eLogbook difficult to use?
  40. As with any new process, there is a learning curve to become proficient with using the eLogbook. The eLogbook collects the same information as the paper logbooks; it just does it on an electronic device. We’ve found that after entering data for a few trips, most guides are comfortable using the application.

    Charter operators/guides use of eLogbook

  41. Do all guides have to use eLogbooks if their charter business has signed up to use eLogbooks?
  42. It depends on where you operate.If you don't operate in Southeast Alaska and a charter business signs up to use eLogbook, at least one guide should use the eLogbook. It is up to each business owner to decide who will use eLogbook or paper logbooks.

    All sport fish guide businesses operating in Southeast Alaska saltwaters will be required to use an eLogbook to report their sport fish guiding activity. It will be the responsibility of the business owner to share the eLogbook link with their guide(s).

  43. What if a charter business signs up to use eLogbook but later decides it is not for them?
  44. This is only an option if you don't operate in Southeast Alaska. A charter business can stop using the eLogbook at any time and go back to using the saltwater Logbook exclusively. We ask that you notify Ben Jevons with the Division of Sport Fish by calling (907) 267-2299 if you choose to discontinue the use of the eLogbook or encounter technical difficulties with the application.

  45. If I add/change vessels while using the eLogbook, do I need to notify the department?
  46. All vessels used for guided sport fishing activities need to be registered with ADF&G. If you need to add a vessel during the season, register the vessel at the nearest ADF&G office. If you are using the eLogbook, you will be able to add the vessel to your eLogbook through the Review application once you have registered it at an area office. Please see the section titled ”Transferring A Logbook“ in the Logbook Instructions for additional details.

    Enforcement-related questions

  47. Do enforcement officers receive training for the eLogbook?
  48. Yes. ADF&G provides training opportunities to Alaska Wildlife Troopers and NOAA Office of Law Enforcement staff.

  49. If I do not have an internet connection, how will I provide enforcement officers with my trip data?
  50. The answer is twofold:

    1. The eLogbook Entry application does not need to be connected to the internet for a user to enter or review data stored on that device. All trip information will still need to be entered into the Entry application before offloading clients. If you have unsubmitted trip information on your device, enforcement officers will be able to review your unsubmitted trip information via the eLogbook Entry application just as they do with the paper logbook sheets. Multi-day trips can also be documented and reviewed on the device via the Entry application without an internet connection.
    2. If you have submitted your trip information, the eLogbook is designed to keep trip data stored on the device for 14 days after submitting the trip via the Entry application. An enforcement officer will be able to review the trip information from the 'Trip History' section in the Entry application during the 14 days. After the 14 days are up, the trip information can still be reviewed from the Review application, where all submitted trip information is stored after submission.
  51. If I lose my data due to a technical difficulty, will I be cited?
  52. It is possible that you could be cited. ADF&G recommends that you always have paper logbook sheets as a backup trip-reporting option on each of your vessels. In the event of technical difficulties, contact ADF&G at (907) 267-2299 within 24 hours (or the next ADF&G business day).

    Review and Entry Application-specific questions

    The Entry App

  53. If we harvest halibut, how do clients certify their halibut harvest?
  54. Just like with the paper logbook, if an angler harvests halibut in IPHC areas 2C or 3A, they need to certify their halibut harvest. You can view our tutorial video titled “5. Entry Application: Adding CHP and GAF Permits and Certifying Harvest” available on the ADF&G website for details on how to certify halibut harvest.

  55. If I fish the same place every day, do I need to enter the location every day?
  56. Yes. However, the Entry application will keep track of the 10 most recently used guide numbers, ports, statistical areas, Charter Halibut Permits (CHPs), and Guided Angler Fish (GAF) numbers. Once you've entered information into any of these fields, they will appear on a drop-down list the next time you go to enter them in the Entry Application. Note that the 10 most recent values used feature is device-specific and information will only be stored on the device that was used to record the trip information.

  57. Do I have to enter my client list every day?
  58. Yes. However, if you have the same group of clients for multiple days, a feature in the "Trip List" view allows you to clone (duplicate) several fields from a previously recorded trip. You can choose to repeat the guide number, vessel used, statistical areas, offload community or port, date, and anglers. For example, if you're a lodge that has the same group of clients for a few days in a row, once you've entered the client information for the first day, you won't necessarily have to re-enter their information every day. Instead, you can use the clone feature to speed up filling out the logbook pages for the following day(s).

    You can view our tutorial video titled “6. Entry Application: Cloning a Trip” available on the ADF&G website for details on the cloning feature.

    Review Application

  59. What does the Review application do?
  60. Once connected to the Internet, the Review application allows business owners to configure or preset information for the Entry application, review recently submitted trip data, and access past trip records. You can view our tutorial video titled “7. Review Application: Overview” available on the ADF&G website for an overview of the Review Application.